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Sponsorship Opportunities

NEW FOR 2023!

Exhibitor Registration Info will now be listed as a part of our Sponsorships – Platinum, Gold, Silver, or Bronze. Additional sponsorships will be listed as well.

Download Sponsorship Information
Registration deadline is August 31, 2023. After this date, a $100 late fee will be applied.

Cancellation Policy

Cancel Before August 31st - Your exhibit fee will be refunded minus a $175 fee per booth space.
Cancel after August 31st - Your exhibit fee will not be refunded.

Exhibitor Sponsorships

Platinum Sponsor ($5,000)

Pilgrim Chapel Foyer
  • Prominent placement of a double booth space (8’ x 16’) in Pilgrim Chapel Foyer with the 8 GOLD sponsors. Most attendees will come through that foyer before & after the four general sessions.
  • You will receive all of the essentials of a double booth space outlined in the Silver & Bronze Sponsorship.
  • Ministry announced as 1 of 2 Platinum Sponsors from stage during all four general sessions.
  • Your ministry will be highlighted from the stage during two main sessions. This will either be the two sessions on Monday (10 am & 4 pm) OR the two sessions on Tuesday (10am & 4 pm).
    • The organization that registers first will get the choice of Monday or Tuesday.
  • Your name and logo shown on our large screens before and after all general sessions.
  • Your name and logo on Conclave NextGen signage during the event.
  • Your name and logo placed on our website as a sponsor of Conclave NextGen (if sponsorship is secured in time for the logo to be added to the website).
  • Your website and link placed on Conclave NextGen exhibitor webpage as PLATINUM/PILGRIM CHAPEL sponsor.
  • We will air a 3-min. video produced by you and approved by us during one of your sessions on EITHER Monday or Tuesday.
  • Attendee contact list (if requested).
  • Opportunity to place a brochure or card in each of our 500 Conclave bags.
  • Items must be received at First Baptist Church Arlington by mid-September.
    • More info will be sent to these sponsors in August.
  • We would ask you to consider providing a small gift, book or promotional piece for each attendee during one of the 2 main sessions where you will be highlighted on either Monday OR Tuesday (10 am & 4 pm).

Gold Sponsor ($1,000/$2,000)

Pilgrim Chapel Foyer
  • Prominent placement of a single ($1,000) or double ($2,000) booth space in Pilgrim Chapel Foyer with the 2 PLATINUM sponsors and 7 other GOLD sponsors. Most attendees will come through that foyer before & after the four general sessions.
  • You will receive all of the essentials of a booth space outlined in the Silver & Bronze Sponsorships.
  • Your name and logo shown on our large screens before and after all general sessions.
  • Attendee contact list (if requested).
  • Your website and link placed on Conclave NextGen exhibitor webpage as GOLD/PILGRIM CHAPEL sponsor.
  • Opportunity to place a brochure or card in each of our 500 Conclave bags.
  • Items must be received at First Baptist Church Arlington by mid-September.
    • More info will be sent to these sponsors in August.

Silver Sponsor ($500/$1,000)

Sadler Hall in Pilgrim Chapel
  • Single ($500) or double ($1,000) booth space in lower level of Pilgrim Chapel in Sadler Hall.
  • There will be a few breakouts that meet on the lower level. Many of the breakouts will
  • meet in the Learning Center/Library.
  • This is the closest of the two exhibit halls to the main sessions in Pilgrim Chapel.
  • Each booth will receive:
    • Pipe & Drape rental (3’ sides/8’ back)
    • 1 Electrical Outlet, if needed
    • 1 Table Covered/Skirted (6’)
    • 2 Chairs/1 Small Trash Can
    • 1 Imprinted Sign
    • 2 Representatives (each additional rep - $100)
  • Attendee contact list (if requested).
  • Your website and link listed on Conclave NextGen exhibitor webpage as SILVER/SADLER HALL Sponsor.

Bronze Sponsor ($350/$700)

The Great Hall in Mahler Student Center
  • Single ($350) or double ($700) booth space in The Great Hall in the Mahler Student Center.
  • This is the building that is right next to Pilgrim Chapel where main sessions will take place.
  • A few breakouts will meet in Pilgrim Chapel. Many of the breakouts will meet in the Learning Center/Library.
  • ALL giveaways and prizes will be handed out/announced from The Great Hall.
  • Each booth will receive:
    • Pipe & Drape rental (3’ sides/8’ back)
    • 1 Electrical Outlet, if needed
    • 1 Table Covered/Skirted (6’)
    • 2 Chairs/1 Small Trash Can
    • 1 Imprinted Sign
    • 2 Representatives (each additional rep - $100)
  • Attendee contact list (if requested).
  • Your website and link listed on Conclave NextGen exhibitor webpage as BRONZE/GREAT HALL Sponsor.

Non-Exhibitor Sponsorship

Bag Sponsor - Non-Exhibitor ($500)

  • Provide a small gift and/or brochure to be placed in each of our 500 Conclave bags.
  • Items must be received at First Baptist Church Arlington by mid-September.
  • More info will be sent to these sponsors in August.

Additional Sponsorships

All of these opportunities are available to those organizations that have already registered to sponsor as an exhibitor.

Monday Childhood Ministry Leader Lunch Sponsor ($750)

  • All childhood ministry leaders are invited to attend this luncheon, specifically designed for those who provide leadership in preschool or elementary aged children. This will be a special time of gathering and an opportunity to network with other ministers who serve in similar capacities.
  • This will also be a unique opportunity for our ministry leaders to hear from you and learn about your ministry.
  • You will have the opportunity to pass out a brochure/card describing your ministry as well as 2 minutes to give a brief overview.

Tuesday New to Ministry Lunch Sponsor ($750)

  • For the first time we are creating a special opportunity for our childhood & youth ministry leaders who are in their first few years of ministry. These leaders will gather for an exclusive lunch for them to meet and network with one another as well as hear from some experienced leaders in their field.
  • This will be a unique facetime opportunity with brand new ministry leaders to learn about what you or your ministry can provide them and their church.
  • You will have the opportunity to pass out a brochure/card describing your ministry as well as 2 minutes to give a brief overview.

Breakout Refreshment Sponsor ($500.00)

  • Your name announced as breakout refreshment sponsor during one of the main sessions while logo is on the screens.
  • Your name and logo on signage at both refreshment locations in the breakouts in Pilgrim Chapel as well as the Learning Center/Library.
  • Opportunity to place a brochure or card in each of our 500 Conclave bags.
    Items must be received at First Baptist Church Arlington by mid-September.
    More info will be sent to these sponsors in August.

Coffee Conversations Sponsor ($500.00)

  • Your name announced as Coffee Conversations sponsor during one of the main sessions while logo is on the screens.
  • Your name and logo on signage at where coffee is being served for the Coffee Conversations on Tuesday morning.
  • Opportunity to place a brochure or card in each of our 500 Conclave bags.
    Items must be received at First Baptist Church Arlington by mid-September.
    More info will be sent to these sponsors in August.

Bag Sponsor - Exhibitor ($200)

  • Provide a small gift and/or brochure to be placed in each of our 500 Conclave bags.
  • Items must be received at First Baptist Church Arlington by mid-September.
  • More info will be sent to these sponsors in August.